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Job ID: 188720

Assistant to the EECS Chairs (4263C) - CoE, Job 34685
University of California, Berkeley


Date Posted Jul. 22, 2022
Title Assistant to the EECS Chairs (4263C) - CoE, Job 34685
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
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Assistant to the EECS Chairs (4263C) - CoE, Job 34685

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 230 regular faculty members, 1,940 graduate students and 3,250 undergraduate students located in seven academic departments. Engineering is the second largest college on the Berkeley campus. Operating expenditures for the College are close to $200 million annually.

The Department of Electrical Engineering and Computer Sciences (EECS) in both the College of Engineering and the Division of Computing Data Science and Society, is the largest department on the Berkeley campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 3,400+ undergraduates both in the College of Engineering and Letters and Science, 650+ graduate students, and 60+ staff members. EECS programs are consistently ranked in the top three by many measures, including U.S. News & World Report's national and global ranking. Annual operating budget not including research expenditures for EECS is $37+ million.

The Department is actively engaged in teaching and research in the disciplines of Artificial Intelligence, Computational Biology, Databases, Graphics, Hardware / Architecture, Human-Computer Interaction, Operating Systems / Networking, Programming Systems / Software, Scientific Computing, Theory, Vision (in Computer Science) as well as Biosystems, Communication/Networking, Communications/Physical Layer, Control, Design, Modeling, and Analysis, Electromagnetics/Antennas, Integrated Circuits, Optics, Physical Electronics Devices, Physical Electronics/MEMS, Optoelectronics, Energy, Robotics, Signal Processing for Image & Video, Signal Processing for Speech & Audio (in Electrical Engineering). Computer Science operates research and instructional laboratories in Soda Hall and Sutardja Dai Hall, and Electrical Engineering operates like facilities in Cory Hall and Sutardja Dai Hall. EECS also has a significant technical staff support structure to provide support for research and instructional laboratories and fabrication facilities.

Application Review Date

The First Review Date for this job is: 5/6/2022 - Open Until Filled

Responsibilities

Under general supervision and guidance of the EECS Chairs' Office Manager, the Chairs' Assistant represents the College of Engineering, CDSS, EECS, its Chairs and its Director of Administration to the public, industrial contacts, potential donors, vendors, and other campus units, in terms of faculty relations and service to the Chairs. Failure of the incumbent to satisfactorily perform essential job tasks would directly impede the department's ability to meet its strategic objectives for its instructional and research mission, and for the leadership the Chairs provides to the faculty.

The position provides executive-level administrative support to the EECS Chairs (EECS Chair, EE Division Chair, and CS Division Chair) and to EECS Director of Administration. Serves as a primary contact on behalf of the Chairs with campus administrators (i.e., COE Dean's Office, EVCP's Office, etc.), faculty, students, donors and special visitors. Responsibility for providing high executive level of support, and for directing inquiries to appropriate resources or contacts as needed, requires an understanding of the departmental goals and priorities, and a thorough understanding of EECS's unique structure, academic programs, policies workflow and communication demands.

75% EECS Chairs' Immediate Office Management
  • In partnership with the EECS Chairs Office Manager, develops and implements programs, events and/or communication strategies designed to inform external constituencies of institutional programs, activities, and practices. Responds to constituent inquiries.
  • Provides administrative, public relations, and communications support to the three Department Chairs (EECS Department, EE Division, and CS Division) and EECS Director of Administration; Serves as a liaison and public relations representative with campus administrators, faculty, students, prospective students, parents, donors, special visitors, general public, and/or community representatives.
  • Serves as the primary person in managing and coordinating calendars, contacts and inner office files for the three EECS Chairs.
  • Serves as the primary person in coordinating meetings and special events hosted by the Chairs and the Department (e.g., weekly Monday faculty business meetings, faculty retreats, special faculty and committee meetings, etc.), including providing support to all events hosted by the External Relations Group (XRG).
  • Consults with the Chairs and the EECS Chairs' Office Manager to research various topics and gather relevant data as necessary, keeping management informed as necessary and providing input as required.
  • Working closely with the EECS Chairs Office' Manager, writes, prepares and edits reports, proposals, correspondence, memos, PowerPoint presentations and/or slides, web pages, and other media to provide data on important and diverse departmental, College, and campus issues as necessary in order for the Chairs to make College/campus level presentations.
  • Performs a wide variety of administrative assignments using various academic databases, including faculty committee memberships, heaven points, email aliases, etc.
  • Working closely with the EECS Chairs' Office Manager collects and disseminates departmental information for faculty and staff as appropriate including maintaining historical documentation and record.
  • Interacts on behalf of the Department with Engineering Research Support Organization (ERSO) teams as appropriate on various administrative matters (e.g., cost share letters, proposal submissions, etc.) and with the student community and organizations (Decal submissions, student group events, etc.).

15% Faculty Recruitment Management
  • Oversees the candidate-visit phase of EECS faculty recruiting, representing the Chairs and faculty in direct contact with candidate recruits.
  • Manages and updates departmental database or campus databases with necessary data on faculty applicants or on scheduled visits in order to facilitate application tracking, candidate data analysis and faculty review.
  • Coordinates and manages logistics related to candidate visits (travel, lodging, talk presentations, A/V needs, interview meeting schedules with faculty/students, lunch/dinner meetings, reimbursements, etc.) working closely with EE & CS Academic Personnel Managers and Analysts.

10% Projects and Special Needs
  • Oversees and manages Department archives, history, publicity, data-tracking and analysis working closely with the Department's Communications Specialist and the EECS Chairs' Office Manager.
  • Consults the EECS Chairs Office' Manager and the Communications Specialist in creating and maintaining a variety of publicity materials in various media.
  • Ensures maintenance of recording of Departmental or other special meetings hosted by the Chairs, as well as distribution and archiving.
  • Participates in the development and revision of standard operating procedures and guidelines for the EECS Chairs Office.
  • Supports various departmental special projects with guidance from the leadership, senior managers, and other EECS team members.


Required Qualifications
  • Experience in serving as a liaison with the public for high profile organizations and/or high level executives.
  • Thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with internal and external constituencies.
  • Thorough knowledge of the campus, its mission, goals, objectives, programs, achievements, infrastructure, and issues of concern.
  • Requires an understanding of the Department's Student Affairs, Academic Personnel, Financial, and Program Development, Facilities, and other operating units; departmental goals and priorities; and a thorough understanding of EECS's unique structure, academic programs, policies, workflow and communication demands.
  • Thorough written, verbal, and interpersonal communications, tact and political acumen to effectively represent the department, College, and campus.
  • Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identify real and potential problems, advising management as required, and proposing effective strategic resolutions.
  • Skill in project management, including event planning, facilitation/collaboration, and meeting deadlines. Requires a high level of organizational, analytical, and time-management skills.
  • Demonstrated ability to maintain confidential information and act with discretion.
  • Demonstrated technical and applications skills (e.g., Google Suite, MS Office Suite , etc.) and working knowledge of common campus-specific and other computer application programs.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use sound judgment in responding to issues and concerns.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Salary is commensurate with experience.

Other Information
  • This is a part-time, non-exempt, career position (75% time - 30 hours/week).
  • This position requires on-site/in-person work 5 days a week (Monday - Friday) and may be asked to work additional hours as appropriate and necessary to support the EECS Chairs' Office business needs.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=34685&PostingSeq=1

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