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Job ID: 172365

Assistant Director of Course Management (4551U) 26973
University of California, Berkeley


Date Posted Nov. 16, 2021
Title Assistant Director of Course Management (4551U) 26973
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Associate/Assistant Director
  • Finance
 
 


Assistant Director of Course Management (4551U) 26973

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Department of Economics is among the largest teaching and research departments at UC Berkeley, and is consistently ranked among the top five in its field worldwide. The department employs 15 departmental staff, approximately 45 ladder-rank faculty, and maintains a total academic membership of approximately 70 including joint appointments, lecturers, visiting faculty and active emeritus. The size of the Economics student services operation overall rivals and that many schools or colleges at Berkeley, with 1,500 undergraduate majors, 700 degrees annually, 140 PhD students; 800 graduate PhD applications, 200 Academic Student Employees (ASE), each year; 150 courses, most with supporting sections, totally over 40,000 student credit hours annually, 100 visiting concurrent enrollment students, and $6M+ in teaching funds and in fellowship funds.

Reporting to the Director of Student Services, the Assistant Director of Course Management is responsible for planning, directing, budgeting, and evaluating the entire range of course planning and curriculum support services. Key functional areas include curriculum planning and evaluation, enrollment and scheduling management, and instructor and student employee hiring and oversight, and in general with graduate level advising. This includes strategizing and implementing a wide range of process improvements and instructional delivery methods to address multiple needs and constraints faced by a large curriculum with growing course sizes and supporting sections, including the development and implementation of flexible methodologies as needed (e.g. remote to online). The Assistant Director also supervises a full time curriculum and enrollment coordinator staff position, a Head Graduate Student Instructor, oversees lecturer and student instructor planning and orientation, in addition to indirect oversight of 100+ Academic Student Employees (ASE) each semester. The Assistant Director is also central to the planning and oversight of two key revenue programs for the department: summer sessions and concurrent enrollment.

This position both manages while developing programs and services, regularly reviews and formulates policy and process improvements as needed, provides supervision and leadership on the entire range of course and curriculum planning, and functions with a high-degree of autonomy. All efforts by the Assistant Director requires the ability to strategically plan and to understand how the department's curriculum functions and fits together with the overall mission and educational objectives of the academic programs. This positon also communicates clearly verbally and in writing at the highest levels, while working closely with the director of student services, the Vice Chairs, and departmental leadership and committees. The Assistant Director is central to all high-level decision making within the realm of course planning and support services.

Application Review Date

The First Review Date for this job is: November 26, 2021

Responsibilities

Course and Curriculum Planning and Evaluation: In conjunction with leadership, takes lead role on planning the curriculum for the department and the creation of the supporting Temporary Academic Staffing (TAS) budget to the college for annual approval. Oversees course planning and budgeting during the academic year and for summer sessions. Directs and supervises the input and scheduling of courses within Campus systems. Course planning includes the ongoing design of ASE services in support of large, section-based courses, the development of evaluative tools and methodologies to assess and evaluate the effectiveness of ASE programs and services. Reviews, analyzes, and reports on course (instructor) evaluations, and works closely with the Vice Chair and others to identify curriculum needs and instructional concerns. Collaborates with faculty to adjust courses as needed to meet ever evolving technological approaches to teaching, including in response to various resource (e.g. classroom) constraints. Develops and maintain strategic partnerships with campus offices. Maintains an in-depth understanding of the Economics curriculum in general and as it relates to concurrent enrollment. Provides and makes recommendations for the improvement of the undergraduate and graduate curriculum, including the international visiting concurrent enrollment programs. Provide students and faculty with specialized information and explanations regarding Department, College and University policies and procedures relevant to course enrollment, grading policies and disputes, and academic requirements. Consulting with department leadership, directs the Courses of Instruction (COCI) proposals for the department.

Supervision of Enrollment and Scheduling: Directs and supervises a staff member who coordinates scheduling and enrollment management. Closely monitors enrollment management of undergraduate and graduate courses and student initiated courses (e.g. independent study, field study, honors program). Supervises the maintenance of all graduate and undergraduate grade records and course reports and the scheduling of De-Cal courses each semester within the SIS system. Devises strategies and solutions to resolve complex student enrollment issues or challenges.

Supervision of Instructor/Student-Instructor (ASE) Administration: Directs the recruitment and orientation of student instructors by staff and the Head GSI. Evaluates and supervises in conjunction with faculty qualified student instructors, including undergraduate (UGSI), graduate GSIs, Head GSIs, and tutors. Leads long-range strategic planning for the training of student course staff members and developing programs and processes to support recruitment, appointment, preparation, and retention. Directs the distribution of ASE assignment letters for the fall, spring semesters and summer session. Supervises the assignment of GSIs to several hundred discussion sections for the academic year and for summer session, matching GSIs with the appropriate faculty instructors. Responsible for hiring, training, and supervising the head GSI, along with multiple course specific lead GSIs. In total, student employees exceed 200+ each academic year.

Assists instructors and student instructors with course-related logistics and administration, such as exam administration and processing, coordinating course staff activities, scheduling, and coordinator training and review sessions. Trains and provides guidance to graduate and undergraduate students who teach, advice, and coach students. Provides guidance to academic advisers on pedagogic issues affecting students in the departments. Provides guidance and recommendations to instructors on issues related to course technology, which includes bCourses, egrades, and Grade Scope. Monitors DSP accommodations in general, potential make-up exam arrangementswhen warrantedand student athlete engagement. Establishes and maintains partnerships with campus departments and units on outreach, orientation, academic strategy, and enrichment workshops, community building events, and activities.

Graduate Academic Advising: Advices graduate students and Ph.D. candidates on academic and administrative degree requirements through exercising judgment in the interpretation and enforcement of policies and procedures of the Department and Graduate Division. Leads and administers the Graduate Economics Student Exchange Program (GESEP). In conjunction with the Director of Student Services and Assistant Director of Graduate Student Services, plans and implements high visibility student events, such as graduate recruitment, spring visit day, start-of-year welcome orientation, and works with departmental staff on the commencement ceremony.

Professional Development: Maintain professional development and update working knowledge of student affairs administration through attendance and participation at campus and other training sessions, seminars, conferences, and events and active membership in campus and professional organizations, and networking with peers. The Department of Economics provides $1,500 per year toward professional development activities.

Required Qualifications
  • Knowledge of, or can quickly learn, UC campus and College procedures, processes and policies relative to curriculum planning and related support services (e.g., ASE Hiring, lecturer planning, budgeting and tracking of courses, enrollment management, concurrent enrollment, summer sessions).
  • Knowledge of academic curriculum and learning needs. Knowledge in designing and implementing learning and pedagogical models. Knowledge of how learning skills issues apply to a research institution. Knowledge on methodologies to enhance student success.
  • Demonstrated leadership and supervision experience within a complex student services unit. Proven managerial skills in monitoring/assessing staff through performance management, coaching, and professional development.
  • Knowledge of strategy development and implementation, data gathering and analysis approaches, and communication strategies. Background in strategic planning, assessment and project management.
  • Abilities in problem identification, reasoning, ability to develop original ideas to solve problems, using persuasion and leadership. Flexibility and adaptability to changing conditions.
  • Knowledge of, or can quickly learn, general UC campus and College procedures, processes and policies.
  • Successful experience advising faculty and students. Knowledge of, or can quickly learn, University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Must have multicultural competencies and ability to work with diverse populations. Embraces the strategic goal to create an equitable and inclusive program that fully honors the diversity of our students, faculty and staff, and expands possibilities for those from underserved backgrounds and communities.
  • Excellent computer skills, such as Word, Excel, and PowerPoint (and web-based tools).. Knowledge of common University-specific computer application programs.
  • Strong verbal and writing skills.
  • Bachelors degree in related area and/or equivalent experience


Preferred Qualifications
  • Experience with student services and advising at UC Berkeley and/or equivalent experience/training.


Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $90,000 - $100,000

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=26973&PostingSeq=1

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