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Job ID: 170188

EECS ASE Program Manager (7715U) - EECS
University of California, Berkeley


Date Posted Oct. 25, 2021
Title EECS ASE Program Manager (7715U) - EECS
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Accounting and/or Taxes
 
 


EECS ASE Program Manager (7715U) - EECS

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 230 regular faculty members, 1,940 graduate students and 3,250 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. Operating expenditures for the College are close to $200 million annually.

The Department of Electrical Engineering and Computer Sciences (EECS) in both the College of Engineering and the Division of Computing Data Science and Society, is the largest department on the Berkeley campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 3,000+ undergraduates both in the College of Engineering and Letters and Science, 650+ graduate students, and 60+ staff members. EECS programs are consistently ranked in the top three by many measures, including U.S. News & World Report's national and global ranking. Annual operating budget not including research expenditures for EECS is $37+ million.

The Department is actively engaged in teaching and research in the disciplines of Artificial Intelligence, Computational Biology, Databases, Graphics, Hardware / Architecture, Human-Computer Interaction, Operating Systems / Networking, Programming Systems / Software, Scientific Computing, Theory, Vision (in Computer Science) as well as Biosystems, Communication/Networking, Communications/Physical Layer, Control, Design, Modeling, and Analysis, Electromagnetics/Antennas, Integrated Circuits, Optics, Physical Electronics Devices, Physical Electronics/MEMS, Optoelectronics, Energy, Robotics, Signal Processing for Image & Video, Signal Processing for Speech & Audio (in Electrical Engineering). Computer Science operates research and instructional laboratories in Soda Hall and Sutardja Dai Hall, and Electrical Engineering operates like facilities in Cory Hall and Sutardja Dai Hall. EECS also has a significant technical staff support structure to provide support for research and instructional laboratories and fabrication facilities.

The Academic HR Analyst reports directly the Department Manager. Responsibilities include recommending, developing, implementing, administering, coordinating, and/or evaluating Academic Student Employee (ASE) Human Resources policies, labor contracts, statutes, and programs; campus-mandated ASE hiring requirements and procedures; benefits and payroll issues.

Application Review Date

The First Review Date for this job is: 11/4/21

Responsibilities

30% Responsible for managing all ASE and student (work-study program, student worker positions, etc.) employee appointments, including hiring matters and program policies as pertains to employment, labor relations, wage and salary administration, and training requirements. Works closely with department leadership to develop, monitor, and reconcile budgets for EECS's ASE Program. Provides strategic advice and counsel to the department manager/leadership by analyzing and interpreting updates to ASE and student employment policies.

25% Responsible for all ASE position management administration in UCPath and undergraduate partial fee remissions in SIS. Coordinates improvement processes to departmental transactions, including position and funding management workflow for ASE and student appointments. Provides the department leadership with timely and accurate ad hoc data reporting and analysis for budgetary planning purposes. Works closely with the Accounting Team to analyze ledger data and reconcile funding and payment discrepancies related to ASE and other student appointments.

10% Manages the ASE Hiring Team on all matters related to EECS's ASE (Academic Student Employee) Program. Facilitates and leads meetings to communicate campus updates and changes in ASE policies and procedures related to the ASE Program. Trains and mentors ASE Hiring Team members. Troubleshoots and provides expert guidance to the ASE Hiring Team on all inquiries related to ASE matters to ensure compliance with campus requirements/policies.

10% Serves as main point of internal contact for all matters related to ASE hiring for the department. Provides guidance to and sets standards for departmental ASE Hiring processes. Liase with ERSO on ASE hiring matters; serves as primary department contact on ASE matters for various units on campus. Working closely with the department leadership, Labor Relations and ERSO, provides advice to all levels of faculty, teaching staff, managers, and supervisors to help negotiate and resolve sensitive and complex ASE/student HR issues.

10% Collaborates with campus units/departments (e.g. CDSS, Statistics, and Engineering departments) to ensure standardization of ASE hiring processes that are in compliance with campus policies and practices. Partners with ACG (EECS Admin Computing Group) to review and recommend changes to the ASE Hiring database and develop web application features based on departmental needs.

10% Responsible for overseeing and coordinating ASE Hiring during Summer Sessions. Advises and works closely with faculty officer in hiring Summer Sessions instructors and teaching staff. Provides guidance and support to summer instructors on all matters related to Summer Sessions ASE hiring needs. Liases with Summer Sessions and troubleshoots all issues for the ASE Hiring Team and summer instructors.

5% Seeks out and engages in relevant training opportunities offered on campus. Attend classes to enhance expertise in data administration pertaining to ASE hiring. Take on special projects as appropriate and time permits for career development, including ad hoc Accounting projects e.g. reconciling department procurement card transactions and ad hoc ASE payroll analysis and report as requested by the department leadership.

Required Qualifications
  • Requires thorough knowledge of and ability to apply /interpret organization and college policies and procedures which govern academic HR.
  • Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.
  • Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
  • Ability to communicate effectively with diverse audiences.
  • Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.
  • Experience using Google docs, sheets, and forms and Microsoft Office, including Word, Excel, and PowerPoint, and ability to master UCPath, SIS, CalAnswers, Cal Central and other UC-specific systems as needed.
  • Strong organization, collaboration, problem solving, and interpersonal, skills.
  • Strong oral communication, writing, and editing skills.
  • Ability to maintain strict confidentiality and maintain professional attitude.
  • Detail oriented with the ability to accomplish work with a high degree of accuracy
  • Ability to address issues independently or in consultation with the manager and campus authorities.
  • Ability to take initiative, set priorities, and successfully manage competing deadlines and assignments.
  • In manager's absence, demonstrated ability to resolve issues by using initiative and best judgment.


***Working hours: M-F, 8 am to 5 pm (FWA: minimum of 3 days in-person and on-site for team collaboration days; 1-2 days WFH)***

Preferred Qualifications
  • Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions.
  • Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.


Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
  • The salary range designated for this position: $69,200 - $80,000; however, starting salary will be commensurate with experience.


Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=25853&PostingSeq=1

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