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Job ID: 172633

Office Administrator - Clinical Program (7376U), Berkeley Law - 26731
University of California, Berkeley


Date Posted Nov. 16, 2021
Title Office Administrator - Clinical Program (7376U), Berkeley Law - 26731
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Business Law
 
 


Office Administrator - Clinical Program (7376U), Berkeley Law - 26731

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

Berkeley Law's clinicseight in the community, six in the law schoolare directed by full-time faculty members who are highly regarded experts in their fields. Classroom seminars provide students with the necessary foundation in relevant law and practice, while hands-on casework for clients builds critical lawyering skills. The Clinical Program is a working law office within the law school and the in-house Clinics include the Death Penalty Clinic (DPC), the Environmental Law Clinic (ELC), the International Human Rights Law Clinic (IHRLC), the New Business Community Law Clinic (NBCC), the Policy Advocacy Clinic (PAC), and the Samuelson Law, Technology & Public Policy Clinic (SLTPPC).

Mission Statement:
The mission of Berkeley Law's Clinical Program is to advance equal justice through three interrelated activities:

1. Teaching
Preparing law students to address pressing societal problems and to become highly-skilled, responsible and reflective legal practitioners.

2. Service
Providing first-rate legal services to underrepresented individuals, marginalized communities and public-minded organizations - locally, nationally and globally.

3. Research
Producing cutting-edge, interdisciplinary research to support litigation, inform public policy and increase the effectiveness of our teaching and service.

The position involves managing or performing the administrative management and the full general operations of the Clinical Programs, a medium-sized academic organization functioning as a law firm within the law school. The Administrator supports the overall program and sixindependent in-house clinics with approximately 30 faculty and staff members and 100+ students each semester. Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management includes long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Application Review Date

The First Review Date for this job is: November 29, 2021

Responsibilities

Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety and events.
  • Responsible for general office administrative operations for the Clinical Program office. Serves as the administrative point of contact and responds to all general inquiries; ensures that records and information are current and accurate; liaises with IT/Media/Facilities on program needs; administers program and administrative support for Clinical faculty teaching, research and service needs; tracks alumni. Tasks are of moderate scope and complexity, and exercises independent judgement within the defined guideline and practices to determine appropriate action.
  • Oversees the program's application and enrollment process and independently works to resolve conflicts
  • Develops and implements program orientation and training materials
  • Updates and maintains Clinical Program bCourses pages
  • Assists with administrative duties related to faculty tenure and promotion packages, such as final exam proctoring and clerkship letters
  • In conjunction with Director of Administration, plans and administers all Clinical Program events


Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
  • Analyzes data and information on current student and alumni participation
  • Creates surveys to assess effectiveness of program activities and service
  • Produces documents, reports, and analysis of programs as required


Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
  • Assesses and recommends changes to maintain compliance with federal and state requirements and internal campus policies
  • Participates in the development and revision of the Clinical Program operating procedures and guidelines
  • Researches and resolves vendor issues as required


Participates in the development and revision of web content, publications, marketing and publicity materials and standard operating procedures and guidelines. In partnership with the Communications and Development Officer:
  • Develops publications, publicity materials, and correspondence for the Clinical Program and for individual clinics,
  • Manages the Clinical Program website, Facebook pages, LinkedIn pages, and bulletin board, developing content as necessary and creating a strategic communication plan
  • Ensures that the program's web presence is optimized
  • Ensures that web content is dynamic and current to attract students and serve as a resource to external organizations and partners
  • Develops publications and publicity material for alumni mailings, annual reports, and marketing purposes
  • Creates and maintains new hire and new student orientation materials and information and ensures that new staff, faculty, and students are appropriately on-boarded and informed regarding Clinic procedure


Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures.
  • Hires and supervises student assistants, interns and volunteers
  • Oversees high-level administrative activities, such as onboarding coordination, reviewing and approving timesheets, etc.


Conducts trends analyses and helps develop resulting recommendations.
  • Develops and maintains a system for capturing and tracking institutional memory


Develops and maintains budgets.
  • Purchases all travel for faculty and students and responsible for all purchasing and reimbursements
  • Consults with internal and campus-wide financial experts to create guidelines on best practices in financial management and purchasing
  • Collaborates with internal resource experts to properly manage donations and apply expenditures


Required Qualifications
  • Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
  • Excellent computer skills, including proficiency with MS Office, Google Suite, and video conferencing platforms with the ability to learn new computer programs and software systems.
  • Solid communication and interpersonal skills to communicate effectively and diplomatically with all levels of staff, both verbally and in writing.
  • Ability to work with diverse populations with diplomacy, poise, and tact
  • Solid organizational and time management skills with the ability to prioritize and exercise initiative to effectively execute multiple projects with competing deadlines.
  • Ability to use sound judgment in responding to issues and concerns.
  • Strong attention to detail.
  • Ability to work independently, as well as a team member, and to establish and maintain effective working relationships.
  • Excellent customer service orientation
  • Ability to use discretion when dealing with sensitive information and maintain all confidentiality.


Education/Training:
  • Bachelor's degree in related area and/or equivalent experience/training
  • Prior administrative and/or office management experience.


Preferred Qualifications
  • Working knowledge of or ability to quickly learn common campus-specific and other computer application programs
  • Expertise in social media outreach
  • Graphic design skills
  • Basic to intermediate knowledge of WordPress


Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $26.00 - $30.00.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time (40-hours per week), Career position.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=26731&PostingSeq=1

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